XML Conversion Revolutionizes Patent Processing

by | Published on Sep 30, 2015 | Document Conversion / Scanning Services

XML ConversionWhen it comes to making structured data available on the World Wide Web, XML has become the technology of choice. This has contributed to the surge in the demand for XML conversion services. Recent news in GCN.com highlights how automated XML conversion helped the U.S. Patent and Trademark Office “reinvent” the processing of patents.The Digital Accountability and Transparency Act signed in the year 2014 demands that federal agencies standardize spending data and make it machine readable.As a part of this initiative, the Patent and Trademark Office has fully automated the system which converts images of patent documents into XML format.

Patent processing involves many challenges including the following:

  • Patent applications and other related documents may come in variety of formats that have tables, mathematical and chemical formulas, tables or images which make scanning quite complex.
  • Patent documents contain 30 to 50 or sometimes even hundreds of pages; each of these documents has to be verified, analyzed and cross-checked, which is time consuming.
  • The scanned images are not easily searchable; you can’t search for keywords, phrases and other things.

How USPTO Benefited from Data Conversion

  • With XML document conversion, all paperwork was converted into both human and machine-readable data.
  • Large volume of documents could be converted within no time. Speed is an important factor for patent processing. USPTO could scan more than 1 million pages a month.
  • Accuracy of the data increased to 99.5 %, which means documents once converted need not be proofread again.
  • The XML conversion system they used turned a document into text, also inserting tags/keywords/other information that could be used to provide information when searching whether one patent was closely related to another.

Advantages of XML Files

  • Standardization in the representation of all information
  • It is convenient to handle and easy to control
  • Most effective and economical way to publish data on the web
  • Large files can be converted into XML format easily
  • It supports non-printable characters
  • It helps to reduce the storage space as this format requires very less space to store information
  • It is very easy to archive and retrieve

Typically, files in formats such as PDF, HTML, Text, Word, XHTML, SGML, Access and so on can be converted into XML. XML conversion is best done professionally to enjoy all benefits offered by this format. Factors such as cost savings, quality services, competitive pricing, customized turnaround time and ease of bulk conversion make outsourcing a good option.

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