Data is an essential element for any business that describes the facts and figures related to the business’s activities. Businesses rely on data entry services to collect and analyze huge volumes of data for their daily business operations. Capturing and processing data from different sources allows it to be used constructively for business advancement. There are two types of data entry: offline and online data entry. To know which type of data entry would be suitable for your business, you need to understand the difference between them.

Difference Between Online and Offline Data Entry

One of the major differences between online and offline data entry is online data entry requires a live internet connection, while offline data entry does not. ‘Offline’ means you don’t have to show your visibility to your clients.

The process of entering data or information into a list, spreadsheet, database, or word processing without the need of an internet connection is referred as offline data entry. Though most companies conduct business online, there are several niches such as law firms, medical institutions, financial companies, and individual business people who often deal with sensitive client data and utilize offline data entry. Without the need for an Internet connection, offline data entry ensures private information is kept as classified as possible.

Offline data entry allows compilation and synchronization of data and information from all sources. Data entry clerks read and enter data from papers, CDs, DVDs, electronic gadgets, files, documents, bills, books and online resources, among others. Even data collected from online sources can also be assigned to offline clerks for compilation with greater accuracy. Offline data entry also enables clients to save almost half of their operational and overhead costs as outsourcing vendors offer combined data conversion and compilation package services.

All you need for offline data entry is a person with skills such as fast typing speed, familiarity with computers and new types of technology, and knowledge of data conversion techniques.

Online data entry is the compilation of data from internet sources and compiling it in a format suitable for online storage and accessibility. This data entry method involves processes such as:

  • Data entry
  • Data mining
  • Data extraction
  • Typing
  • Web research

These processes help find relevant information online and it is then arranged in an orderly manner. The collected data and information are converted into a digital format and is compiled for use on computers. In online data entry, a database is created to store and access the information from any location.

A major advantage of online data entry when compared to offline data entry is that it is driven by IT technology, which cut costs and time. The growth and reach of IT facilitates direct communication, better research, superior storage and sharing and most importantly, improved security of the online database via passwords, allowing the information to be accessed from any location when permitted. The data is readily available and you can search and compile data from online sources in quick turnaround time. You can avoid the costs involved in compiling offline data and converting it into electronic format.

Outsourcing of hectic data entry tasks can reduce operational costs and allow you to focus on your core activities. Choosing the right data entry company is critical for high-quality solutions in fast turnaround time.