Top 4 Document Management Software for Healthcare Organizations

by | Last updated Mar 28, 2023 | Published on Feb 19, 2021 | Document Conversion / Scanning Services

Read our blog on Medical Document Management Market To Reach $855.04 Million By 2027

More and more healthcare organizations are now relying on advanced medical document management systems to create and manage electronic medical documents and secure them. Such systems mainly feature medical document scanning, indexing, archiving, accessing, retrieving, and documentation capabilities. Integration of such software with the existing systems in healthcare organizations such as EMR, HIS, PACS, and RIS can streamline workflows, resulting in improved patient care and clinical efficiency.

Unstructured and unmanaged patient documents and medical records can lead to negative consequences. Here are some medical document management systems that you can consider to ease the hectic task of manual document management.

  1. McKesson OneContent™McKesson OneContent™ is a reliable document management system that helps simplify access to critical information across your organization. By providing access to important content and archives in one place, this software enables users across the hospital to quickly and easily access and organize data.

    The first enterprise content management system designed exclusively for the heavy demands of healthcare, this system features improved, robust tools that are designed for both clinical and non-clinical users across departments. It helps optimize your medical record’s document completion and archival process. It helps simplify administrative overhead, consolidates hardware and helps reduce total cost of ownership.

  2. 3M™ Health Record Management SoftwareThis software is designed to bring together the organization’s clinical, patient and financial data. Your staff can easily select whatever data they need and it’s simple to modify, add or delete data elements as processes evolve or regulations change. This system helps streamline and automate workflow through interfaces and it features flexible data entry methods, extensive keystroke shortcuts, and user-defined processes.

    You can also use this Health Record Management (HRM) Software as a premier coding data management tool to collect and report all coded, clinical, special study and reimbursement data. It can reduce data entry and potential errors, verify data accuracy, provide immediate feedback and offer alerts for present on admission (POA), hospital-acquired conditions (HACs), or other potential problem areas.

  3. OnBaseOnBase, Hyland Healthcare’s information platform allows healthcare organizations to capture and manage clinical and business documents and connect them to core applications to streamline access and workflows. With faster access to clinical documents, medical images and other unstructured information, physicians can get a more comprehensive view of their patients, which can improve clinical decision making and support better outcomes. This software from Hyland Healthcare is meant to provide patient content at the providers’ fingertips, allowing them to focus on patients rather than searching for the information necessary to make vital clinical decisions.

    OnBase Mobile Solutions can provide clinicians and staff with secure access to the complete patient record, anywhere, anytime. With this mobile app, clinicians can view all the content related to a patient directly from their mobile device.

  4. Rubex by eFileCabinetRubex by eFileCabinet is the healthcare document management solution that provides a centralized location for all filing efforts, including the features you need to simplify, streamline, and automate document-related healthcare processes. This software ensures that managed care controls are implemented at the document level, and much better than EMRs or EHRs.

    It supports every department in a healthcare facility, including Admissions, Charting, Registration, Payroll, Pharmacy, Human Resources, Accounting, Purchasing, and everything else. Its key features also include document retention, role-based security, audit trails, and robust SSL security to ensure you stay in compliance with complex HIPAA laws. This software can easily integrate with other medical software systems, including certified Electronic Medical Records (EMR), Practice Management (PM) systems, medical devices and transcription.

It is important for healthcare facilities to have reliable records management technologies in place to manage all key documents and patient records well without any security issues. Practices can also partner with experienced document scanning companies to digitize bulk paper records. Make sure the company you partner with adheres to HIPAA standards.

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