Optimize Healthcare Records Management with Reliable Medical Document Scanning Services
How prepared is your medical practice for a seamless transition from paper records to a secure, digital future?
Medical practices moving from paper to digital records need robust support to ensure efficient and secure document management. Managed Outsource Solutions (MOS) provides efficient, affordable, and HIPAA-compliant medical document scanning services. We have years of experience in the field and can provide customized solutions for medical practices of all sizes.
Transform Your Practice with Our Medical Record Scanning Solutions!
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Even with the adoption of electronic medical record (EMR) systems, we understand that many healthcare providers still juggle both paper and digital records. Our secure medical document scanning services allow you to completely overcome the hassles of managing paper records.
We can convert your archived paper records into electronic formats, storing and indexing the digitized documents for easy and instant retrieval as they are created.
Cost Savings of 40%
HIPAA Compliance
Competitive Pricing
Free Trial
Benefits of Digitizing Patient Information
Outsourced data entry services can offer numerous advantages for businesses. Here are some key benefits:
Improved records management
Increased collaboration
Enhanced patient experience
Enhanced accessibility
Improved data security
Cost efficiency
Streamlined workflow
Compliance with regulations
Space savings
Value-Driven Pricing
We are focused on providing cost-effective document digitization solutions that make our expertise accessible to healthcare practices and organizations of all sizes without straining their budgets. Our pricing works project by project even by box when the data is similar. There are no hidden fees, allowing our clients to effectively forecast and manage their outsourcing costs.
Partner with us for reliable, high-quality document conversion services that align perfectly with your financial goals!
How Our Medical Records Scanning Process Works
Whether you have standard documents or complex multi-page files, our document scanning process can ensure a seamless transition from paper to digital:
1. Understanding Client Needs
We assess your specific needs and current records management system to find the best solutions for your practice.
3. Scanning
Our state-of-the-art scanning technology captures high-quality images of your documents, focusing on clarity and accuracy.
5. Quality Assurance
We perform rigorous quality checks to ensure that all documents are scanned completely and correctly.
2. Preparation
Your documents are organized for scanning to prevent damage to the records.
4. Data Indexing
The documents are indexed to make them searchable, adding relevant metadata to ensure quick retrieval of patient information.
6. Secure Storage
The scanned documents can be uploaded to your existing EMR system, or a cloud-based storage or local storage solution.
We provide ongoing support to help your staff access and manage the digital records efficiently.
HIPAA-compliant Medical Record Scanning Solutions
As a leading document scanning company, we are equipped with HIPAA-compliant, state-of-the-art technology, including high-speed scanners, large-format scanners, and film/fiche scanners. Our imaging systems, FTP servers, and quality control stations are consistently updated with the latest software and scanning connectivity devices.
After scanning your medical records, we conduct thorough checks for any flaws and rectify them before indexing and storing the files in the appropriate format for seamless integration with your document management system. We provide comprehensive document scanning services to digitize all types of paper-based medical records:
Patient Medical Records
Radiology Images (X-rays, MRIs, CT scans)
Pathology Reports
Prescriptions and Medication Records
Billing and Insurance Documents
Referral Letters
Lab Results
Clinical Notes and Progress Reports
Consent Forms
Treatment Plans
Discharge Summaries
Appointment Records
Emergency Room Records
Surgical Reports
Patient Registration Forms
Ancillary Staff Notes (e.g., nursing notes, therapist notes)
Quality Assurance Documents
Audit Trails and Compliance Records
Why Choose Us?
Our value-added solutions are designed to help healthcare entities transition smoothly from paper-based processes to digital workflows, ensuring easier access to information, improved data security, and enhanced productivity.
The key benefits of partnering with us are:
Dedicated Project Manager
Customized Solutions
No Hidden Frees
Significant Cost Savings
Competitive Pricing
Fast Turnaround Time
99% Quality Assurance
Compliance with Highest Data Protection Standards
Streamline your patient records management and enhance your practice’s efficiency!
FAQs
Why should our practice consider document scanning?
Digitizing your physical medical records, documents, and images creates electronic files which are easier to store and retrieve. In addition to saving storage space, scanned medical records enhance data security. Scanned documents can be shared securely and also promote easier compliance with regulations, improving your overall efficiency in handling patient records.
What types of documents can be scanned?
We can scan a wide range of medical documents, including patient records, lab results, X-rays, insurance documents, and consent forms.
How secure is your scanning process?
We have strict security protocols in place for scanning medical records. This includes encryption and secure access controls to protect sensitive patient information. We comply with HIPAA regulations to ensure data confidentiality.
What format will the scanned documents be in?
Based on your specific needs and preferences, we can provide scanned documents in various formats, including PDF, TIFF, or JPEG.
How long does the scanning process take?
The time required to complete a scanning project depends on the volume and complexity of the documents. We can provide estimates after assessing the scope of your project.
Will you index the scanned documents?
Yes. we will index scanned documents to meet your practice’s indexing requirements. Our solutions aim to facilitate easy searching and retrieval.
Can we access the scanned documents remotely?
Of course, you can! After scanning, your documents are stored on secure online portal. Authorized personnel can accessed them remotely and retrieve information anytime, anywhere.
How do you ensure the quality of scanned documents?
We utilize high-resolution scanning technology and quality control measures to ensure that all scanned documents are clear and legible, preserving the integrity of the original materials.
What happens to the physical documents after scanning?
You can choose to retain, securely store, or shred the physical documents, depending on your practice’s policies and legal requirements.
How are your medical document scanning priced?
The cost varies based on the volume of documents, the complexity of the project, and any additional requirements. We can provide customized quotes based on your needs.
Can you assist with the initial setup and training?
Yes, we provide the support needed for a smooth transition to a digital system, from initial setup to training on how to access and manage your scanned documents. We can also provide ongoing support.
Contact us at 800-670-2809 if you have any further inquiries.
Contact us today to learn more about our comprehensive medical records scanning services.
Let’s work together to secure and optimize your medical records management!
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