A reliable business process outsourcing company, Managed Outsource Solutions (MOS) has extensive experience in providing data entry services, document conversion services, document conversion and so on, for a wide range of industries.

In today’s podcast, Julie Clements, one of the Chief Solutions Managers at MOS, gives a detailed overview on how to convert business documents into any file format.

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Hello, my name is Julie Clements and I am a Chief Solutions Manager here at Managed Outsource Solutions. Today I am going to talk about how to convert business files in to any format with data conversion services.

00:12 – Introduction to Data Conversion Service

As a business grows, documents start accumulating and they can become difficult for the business to organize and manage. The data can be converted into digital format with the help of a data conversion service. Converting paper-based data into digital format can also help you understand, analyze and present your information effectively. Digitized data provides accessibility, data visibility and a high level of data security.

00:35 – Type of File Formats for Businesses

There are several type file formats that businesses can convert the data into. Viewing the data in a different format can help to unlock new insights that may otherwise go unnoticed. Converting and restructuring data in a new format can provide a new perspective about the data. This new perspective can help businesses get a better understanding of the data as well as derive new insights from it. Few different types of file formats for businesses –

01:01 – DOC

One is DOC: This format is a native format of Microsoft Word. It supports images, tables and any other forms of data. This is one of the most popular file formats used by several industries for various purposes. It is useful for writing documents like essays, graphic rich text, etc. and also can make editing files easier.

01:22 – TXT

Another one is TXT – This is a raw text document that can be created with a Word processing program. So, compared to DOC, this format is not very flexible as it supports only text and does not support images, graphs, tables, and other objects. However, it does store that data securely, and allows information to be shared across different platforms.

01:42 – HTM and HTML

Another is HTM and HTML – This file format is related with web pages and web addresses, but you can save documents in this format. Almost all Word processing systems can format text into HTM or HTML extensions. These files can be opened with any browser and viewed in a regular website.

01:59 – PPT

PPT – PPT or PowerPoint is a tool that is widely used by students, lecturers and even businesses to conduct presentations and seminars. It supports text, images, graphs, tables, even animations, and video-audio files.

02:13 – PDF

Another one is PDF – which is the most popular file format used by businesses. I use this a ton. This extension was designed by Adobe to make documents more presentable and rich. It supports images, text, graphs, tables, 3 D drawings and even audio files. It can retain the format without compromising quality and is widely used to share important information. PDF has ability to compress huge files into smaller size that makes it easier to share.

02:40 – Most Popular Format – PDF

Of all these file formats, PDF is the most popular one. This is because PDF files act like a digital, visual representation of the printed page and the formatting is maintained from one device to the next, regardless of its operating system, screen size or other factors. It has wide range of other features like protection of files with password that adds a layer of security, and it works with multimedia elements like embed links, photos and other elements. PDF files can be easily uploaded to a company’s website and optimized for search engines, and can be downloaded by your clients and customers.

03:14 – Benefits of PDF

A Few Advantages of PDF –

One is ‘Secure’: PDF files can be encrypted with password which ensures the safety of the data. Business often deals with sensitive data and PDF provides the ability to prevent the data from going into the wrong hands.

Easy to access and share: PDF files work on all the major operating systems like PC or a Mac and even on smart phone operating systems like iOS and Android. This allows anyone to view the file from anywhere easily.

It is Shareable: PDF can compress high-quality files into a relatively small size and do not take much space in your hard drive. This makes it easier to share the files.

You can easily integrate PDF as it allows you to maintain visually-pleasing layouts, and make use of links that will open up in the viewer’s web browser when viewing the documents on a computer or mobile device.

04:00 – Quick Conversion of Files into PDF with Smallpdf Converter

 So, a Small pdf converter is a platform that allows you to convert any files to PDF easily or any other type of format and lets you edit your files in just a few steps:

  • You upload your file to the smallpdf online PDF converter.
  • The tool will instantly convert the file into PDF.
  • You can also compress, edit or modify the output file
  • You can download the PDF to your device, or export it to Dropbox or a Google Drive.

There are several PDF converters that let you convert your files into PDF format. But converting hundreds of files into PDF on daily basis can be a very daunting task. So, hiring a data conversion service is the best way to perform bulk document conversion tasks without compromising the quality or safety of your data.

To know more about this and our other services, you can visit our website at www.managedoutsource.com.

Thank You.