University of Florida Revamping Document Management System

by | Published on Mar 7, 2014 | Document Conversion / Scanning Services

The University of Florida (UF) is upgrading its 30-year old student record keeping system. Most Universities have automated student records either by installing new software or by upgrading the existing system of student records. The main objective is to achieve greater flexibility in handling institutional data, improve access, and minimize retrieval time.

Advantages of the Upgraded Document Management System

The existing system of UF is outdated and can meet only 78% of the University needs. The new student information system is designed to meet the needs of the student, faculty, and administrative staff in a much better way.

  • The new system offers more flexibility to meet the University’s changing practices. UF is planning unusual starting and stopping times, and different course lengths which the old system cannot handle. Admissions, academic advisement, financial aid and transcripts have also increased compared to the past.
  • Cost saving is another important benefit. The cost of the software upgrade for the University is estimated to be between $40 million and $70 million. It is expected to be able to meet a lot of new needs and it is expected that the costs can be brought down with better planning.
  • The upgraded system is expected to meet up to 95 percent of the student service requirements. Students and faculty will find it easier to use and access through mobile devices.
  • The large and sophisticated system is expected to offer the flexibility to meet University’s needs for the next 20 to 30 years.

In addition to educational institutions, businesses too can benefit with professional electronic document management services that include document imaging, document indexing and archiving and document tracking solutions. Outsourced data management systems come with lower operating costs, smoother operations, version tracking, electronic review, and document security.

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