Improved accessibility of information is the need of the day. Digitizing information makes it easier to access, preserve and share. With advanced document scanning and digitization technologies, more and more businesses are now moving to a paperless environment. The prospect of retaining all the data crucial to your business in a format that is not subject to loss or misplacement brings great peace of mind and increases office efficiency in a number of ways.
Digital form of documents can help businesses of any type to
- Save more office space
- Reduce costs
- Improve security in storing files
- Spend time on core business activities
Huge hardware scanners are now getting replaced with mobile technology. Now your iPhones can also serve as legitimate document scanning tools, i.e., you can carry your own scanners in your pockets. Mobile scanning is now much easier with the availability of competitive scanning applications.
Your iPhone or iPad can be turned into a portable scanner with the right mobile app for the process. Some of the popular document scanning applications for your smartphone are as follows.
CamScanner – Easy to use, this app scans any document to PDF directly, and performs OCR on your scanned documents to highlight important details like prices, dates and titles. It also allows you to search documents by keywords or phrases. It is the perfect tool for those who want to digitize, sync, share and manage various content on all devices.
Genius Scan – This simple cross-platform document scanner from Grizzly Labs would let people scan photos from their phone and email them as PDF files. It would detect the frame of the document, correct the perspective and apply black and white post-processing to enhance its legibility. It features page edge detection, perspective correction and the usual ability to scan multiple items into a single document. An upgrade to Genius Scan+ removes the advertisements and allows users to share the scans with Dropbox, Evernote and Google Docs.
Office Lens – Microsoft, in May 2015, launched the official version of Office Lens for Android phones. Like most scanner apps, this app identifies the text on the images it captures using optical character recognition (OCR). It automatically crops, straightens, enhances, and cleans up the image, then enables saving to OneNote or OneDrive for easy retrieval from any device. You can also convert the images you scan of paper files and whiteboards into Microsoft Office formats and more, including Word documents, PPTs and even PDFs and JPEGs.
Scanner Pro – This scanning app by Readdle uses built-in iOS camera to take pictures of paper documents. The unique technology automatically detects the edges, fixes geometry, and removes shadows and other visual defects to make a perfect scan. You can also easily email anything you scan, by just hitting the Send button.
Scanbot – Scanbot is the leading document and QR code scanner with cloud upload for iOS and Android. It detects QR codes: URLs, contacts, phone numbers, locations, and hotspots. It can also scan barcodes on any product and easily search for it. You can optimize your scans for black and white, grayscale and color.
Google Drive – With the Drive app, you can scan important documents, like receipts, letters and billing statements, as long as you have a camera on the back of your device. The app provides two editing options
- Adjust the identified document edges, to ensure the page is properly captured
- Corrects for angled images to enhance legibility and character recognition. With the character recognition feature, the text of your scanned documents is fully findable on your Google Drive via a search
These revolutionary technologies have changed the way of digitizing documents. Large-scale document scanning using advanced scanners is a vital process in business organizations that have a large amount of data to digitize and store. Reliable services are available, where you just have to send your paper files to the provider. You will receive the digital files in any required format, that too within the required turnaround time.
