Data entry is an integral part of any business. It is an essential tool for managing the huge volume of business information. Business organizations have various forms of data that is necessary for carrying out different activities like accounting, marketing, customer service etc in the organization. Today, for efficient management of data businesses use Enterprise Resource Planning System commonly known as ERP system that facilitates the flow of information between all departments and functions within an organization. This innovative system can collect, store, manage, integrate and process data from every part of the enterprise and provide timely and accurate information to business managers. With a modern ERP system each person can effortlessly obtain the information they need to do their job.
Importance of Data Quality
An advanced ERP system ensures that the data used in the organizations is accurate, reliable and up-to-date. Good data helps in better functioning of organizations, and with quality data all basic operations of the organization can be performed quickly and efficiently. Data completeness and relevance can be achieved by properly managing data quality in the organization. All the business data should be formatted and organized for better consistency and with ERP systems all business tools and data can be connected well.
Keeping Your Data Clean
ERP implementations sometimes fail mainly because of corrupt, inaccurate or incomplete data. Before implementing an ERP system, make sure that your data is clean or of high quality.
Data cleaning is the process of detecting and correcting inaccurate or corrupt data. Client details are often typed wrong or may be incomplete; such data is no longer clean. Before cleaning your data decide what type of data you have, how much of that data you really need and how accurate the information is. Once you have decided what data you need then ensure that the records are standardized, remove all useless data, and fix all duplicate and input missing fields. Various automated tools are available for cleaning data. A better option is to outsource the task to a data cleansing company. An experienced data entry company providing this service will detect and correct all errors and inconsistencies and ensure maximum value for your business. Here is how they would go about the data cleansing process.
- Individual data elements are identified in the source file
- Those details are corrected with sophisticated data algorithms and other data sources
- The data is converted into a standard format as per client requirements
- The records are matched with the standardized data to avoid duplication
- The connection between matched records is analyzed and identified, and they are merged into one
Once you ensure that the data going into your ERP system is valuable and reliable, you can rest assured that your ERP will get you going in the right direction. With quality data entry services, ERP implementation will become easier and more efficient.