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Document Conversion for Law Enforcement and Historic Records


Document Conversion for Law Enforcement and Historic Records
Document conversion and digitization have major scope in law enforcement, and equally in the retrieval of historic records in libraries. In other words, they are valuable for recording the present as well as for documenting the past.

How Law Enforcement Depends on Data Conversion

When it comes to law enforcement, retrieval, storage, sharing and management of information are essential on a regular or day-to-day basis. These tasks facilitate easy information sharing between the various agencies as well as improved efficiency in solving crime. The collaborative use of core information facilitates quicker solving of cases.

That’s where the US Criminal Justice Information Services Division (CJIS) comes in, serving 18,000 agencies and organizations with state-of-the-art technology. The information shared ranges from crucial evidence, such as fingerprints and DNA, to research-based information such as crime statistics.

Preserving Reports through Digitization

  • Records could be short, containing only a single line, or could be long, investigative documents.
  • It is the responsibility of the police officers to create the initial written report.
  • Accuracy and detail are important here, since these officers are evaluated for their capability based on the written reports they present.
  • It is these reports that enable senior officers to investigate incidents.
  • The report contains crucial details such as number of victims, means employed to attack them, object of attack, property used for attacking, stains or odors, witness demeanor, witness statements, suspects, and other details.

These records are made accessible to investigators whenever they need.

These reports help tackle violent crimes, drug trafficking, identity theft, terrorism and other crimes, which means precision and comprehensiveness are important in the generation of these reports as well as in converting the information to the appropriate formats for better storage and easier accessibility to concerned officers. Outsourcing the data conversion and digitization process ensures the records are preserved without errors, causing the investigation to take place well and the crime to be dealt with.

Conversion and Digitization to Save Manuscripts

Digitization and document conversion in relation to saving and restoring historic manuscripts is a more painstaking task. Old manuscripts could be extremely fragile, and care must be taken not to destroy them further. Only sophisticated document scanning tools and software can manage to capture the data effectively. The documents being priceless, it takes professional assistance to handle the scanning and digitization process. That’s where a reliable document conversion company proves useful.

State-of-the-art flatbed scanning technology enables export of full color. It also ensures high-resolution scanning, which particularly helps when you have delicate documents that must be handled with care. Once scanned and digitized, the documents can preserved for posterity.

As you’ve seen, the scope of outsourcing data conversion extends to fields as different as criminal investigation and historical manuscript restoration.

About Julie Clements

Julie Clements

Joined the MOS team in March of 2008. Julie Clements has background in the healthcare staffing arena; as well as 6 years as Director of Sales and Marketing at a 4 star resort. Julie was instrumental in the creation of the medical record review division (and new web site); and has especially grown this division along with data conversion of all kinds.