Ever-increasing time and space constraints continue to drive businesses towards the goal of the paperless office. Storing documents such as invoices, receipts, letters, drawings, images, and so on in paper format is becoming increasingly difficult. Healthcare facilities are faced with a growing volume of patient records, doctors’ notes, lab reports, and much more. Scanning these paper documents is an important step towards the implementation of electronic health records.
Your office gets ready to scan and file all its crucial documents and you have assigned staff on the job. Simple as it may seem, this is a challenging task. The goals of document scanning are accuracy, ease of access, enhanced document search capability, security and space savings. All documents have to be sorted and prepared for scanning. This would involve a lot of time and effort, especially if the volume of documents is very large. Then there’s the question of accuracy. What could go wrong? Consider the following:
- A folded corner conceals an invoice data or number
- Improper contrast between the text and background on a page results in a too dark or too light image
- Failure of the operator to detect such errors
- Unusable documents passed to downstream workflows increase costs as they would have to be rescanned
- Errors in indexing complicates document retrieval
- Loss of precious time
All these challenges can be resolved by outsourcing your document scanning tasks to an efficient business process outsourcing company. The right firm would offer a comprehensive suite of services: scanning of all types of paper documents, books, images, slides, photographs, and drawings as well as microfilm and microfiche scanning, OCR, and more. Your office would be provided with a customized document storage application with easy retrieval capabilities. You would have an expert team on your project and stringent QA measures in place to ensure top quality output. So tackle your document scanning challenges and save time and money by finding the right partner for your project.