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Digitization and Medical Records Management


A few years back hospitals and medical records management was a challenging and difficult process. Huge bundles of hard copy paper documents and files were stored in store rooms within the hospital office. Searching for them involved waste of time and resources. There were many disadvantages for this system especially with regards to the confidentiality of patient data. Digitization or conversion of all paper documents, negatives, microfilms and microfiche to digital files has totally changed the scenario.

Digitization has now made storing, managing, retrieving and display of medical data a very simple and easy process. Some of the advantages of digitization of medical records in hospitals include,

  • Restricts access to patient data
  • Avoids misfiling
  • High security
  • Lesser time for organizing, managing, and retrieving files
  • Lesser office space required
  • Reduced loss of file
  • Compressed images
  • Saving printing cost (paper/ink/etc)
  • Digital Images can be sent online
  • Quick sharing of files among departments
  • Access from multiple terminals

For medical imaging and digital imaging solutions there are service providers who can take up the entire process of digitization of the entire medical records in a hospital or office. Networking within the hospital is a very innovative and essential technology these days that allows different departments to coordinate and share digital files sometimes even in real time.

Managed Outsource Solutions (MOS) is an online BPO and a data entry services provider offering specialized services in small and large scale digitization projects, data entry, data capture, data conversion, image management, and data processing besides services like data mining, KDD and content development services to its clients in the US, Canada, the UK and Australia.

About Julie Clements

Julie Clements

Joined the MOS team in March of 2008. Julie Clements has background in the healthcare staffing arena; as well as 6 years as Director of Sales and Marketing at a 4 star resort. Julie was instrumental in the creation of the medical record review division (and new web site); and has especially grown this division along with data conversion of all kinds.