Transcription work is often done by legal secretaries. Legal secretaries work for judges, law firms, hearing officers and also for private investigators. A legal secretary may be responsible for many duties depending on the level of the firm and the assigned work. Though there is a very subtle difference between a legal secretary and a Para legal staff or a legal assistant, most of the duties can overlap between them. Even though legal transcription has become a specialized area of work today, with increased outsourcing of transcription work being sent to transcription professionals, a legal secretary is often depended upon for instant transcription work and document preparation.
Besides doing a lot of administrative work and other legal document management work a legal secretary is also expected to be work independently and assist the legal professional. A short list of the many possible duties and responsibilities of a legal secretary can include,
- Maintaining calendar of court dates
- Correspondence/ mail management
- Hearings transcription
- Schedule deposition
- Overall monitoring/coordination of work
- Trial transcription
- Case management
- Document management for court hearing
- Handle court exhibits
- Travel arrangements
- Payment system management
- Court reporting schedule management
- Legal correspondence transcription
- Statistical report preparation
- Dictation transcription
- Witness management
- Document review for citation
- Assist attorney to file documents
- Arranging teleconference
Thus we see that besides being efficient in many areas including legal transcription and document management, a legal secretary must primarily have a good knowledge of all court rules and regulation and also keep contact with the public, federal /state agencies, court officials and others to obtain and manage information related to cases.
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