Transcription work is often done by legal secretaries. Legal secretaries work for judges, law firms, hearing officers and also for private investigators. A legal secretary may be responsible for many duties depending on the level of the firm and the assigned work. Though there is a very subtle difference between a legal secretary and a Para legal staff or a legal assistant, most of the duties can overlap between them. Even though legal transcription has become a specialized area of work today, with increased outsourcing of transcription work being sent to transcription professionals, a legal secretary is often depended upon for instant transcription work and document preparation.

Besides doing a lot of administrative work and other legal document management work a legal secretary is also expected to be work independently and assist the legal professional. A short list of the many possible duties and responsibilities of a legal secretary can include,

• Maintaining calendar of court dates
• Correspondence/ mail management
• Hearings transcription
• Schedule deposition
• Overall monitoring/coordination of work
• Trial transcription
• Case management
• Document management for court hearing
• Handle court exhibits
• Travel arrangements
• Payment system management
• Court reporting schedule management
• Legal correspondence transcription
• Statistical report preparation
• Dictation transcription
• Witness management
• Drafting/editing/proofreading
• Document review for citation
• Assist attorney to file documents
• Arranging teleconference

Thus we see that besides being efficient in many areas including legal transcription and document management, a legal secretary must primarily have a good knowledge of all court rules and regulation and also keep contact with the public, federal /state agencies, court officials and others to obtain and manage information related to cases.

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