Online Medical or Legal transcription is a possibility made available by the Internet. Most of the outsourced legal and medical transcription services use hi-tech web based technology and communication equipment. Dictations by medical practitioners in case of medical transcription and by the court reporter in case of legal transcription can be done in one of the following ways. However court reporters often take short hand notes that may be scanned and uploaded.
- Using digital recorders
- Using toll free telephones
- Dictation directly onto a computer
All files can be uploaded and downloaded by clients at any global location using document flow management systems. This is done using FTP (file transfer protocol) which connects the client’s computer to the service provider’s server and can work across different platforms (operating systems). This client-server protocol allows physicians to modify the dictation even as the transcription is going on. Changes to the transcripts can also be made online.
Reports of the transcripts are instantly generated showing the current status of each file. Archiving of both documents and audio files makes it possible to retrieve any old file any time for reference.
The transcription software is flexible and allows for integration of any other specific software or hard ware and offers user oriented EMR (Electronic Medical Interface) interface. Documents can also be signed using the digital e-signature technology. A log of all the activities is always kept which has to be compliant to the requirements of authorities/regulations like HIPAA (Health Insurance Portability and Accountability Act).
Irrespective of the web browser that is used, it is possible to securely transfer files over the internet by encrypting the data. Globally recognized US based transcription specialists and providers, Managed Outsource Solutions offers highly secure 256 bit AES encryption for all its legal transcription, medical transcription and business transcription services.