Proofreading is the final stage of publishing that comes before the editing process and focuses on surface errors such as misspellings and mistakes in grammar and punctuation. One should proofread only after having finished all editing and revisions. Proofreading before publishing allows us to perfect the documents. It checks the common surface errors made such as spelling, punctuation, and grammar thus helps us come out with zero error publishing.
Content development is important for a document. The way a paper looks affects the way others judge it. One must not trouble our reader from what we have to say with careless errors. We have to pay attention to check mistakes and create a good impression. This is why proofreading before publishing is important. Many times we wrongly assume that what we have written is free of surface errors. We could be uncertain of the rules for spelling, punctuation, and grammar and word choice. Most common surface errors are spelling, punctuation, verbs, subject-verb agreement, pronouns, and other grammatical errors such as sentence fragments and misplaced or dangling modifiers.
Most people only take a few minutes for proofreading, searching for any errors in the page. But a quick and speedy error check, especially after long and hard working on paper, usually misses a lot of errors. It’s better to work with a definite plan that helps to search errors systematically. For that a thorough proof reading before publishing is a must.
The important thing is to make the proofreading process systematic and focused so that we catch as many errors as possible in the least amount of time. Don’t trust fully on spelling checkers. These can be useful tools but they have a limited dictionary. In addition, spell checkers will not catch misspellings that form another valid word. Grammar checkers can also cause problems. These programs work with only a limited number of rules, so they can’t identify every error and often make mistakes. So manually proofread for only one kind of error at a time, grammar, spelling or punctuation. This won’t let us lose focus, and create a professional and perfect document.